Your manager has just informed you that you’re going on a business trip. Great! You feel excited, but then reality hits. Are you prepared? How are you going to plan everything on time? While all these questions will run through your head, the last thing you should do is panic, as this will make things worse.
The key to planning a stress-free business trip is making sure you have all of your bases covered, so nothing unexpected can take you by surprise. Here’s what you need to know:
Book Early
One of the most important things to consider when it comes to planning a business trip is booking your flights and accommodation as early as possible. In order to do that, you need to find out where you’re heading and the dates you’ll be travelling. Once you have this information, you will be able to start the search for somewhere to stay.
For example, if your business trip is located in the nation’s capital, then something like this Furnished Penthouse in Washington DC can be a great place to stay. Not only is it a long-term arrangement (so you won’t have to worry if you run over), but it also has ample opportunity for exploring in your downtime, so this could be something worth looking into.
Booking as early as you can will also ensure that you get the best deals and avoid last-minute bookings that can add extra stress and cost.
What to Pack
As soon as your flights and accommodation has been booked, you should then turn your attention toward your packing. Not a favourite task of many but staying organised while packing will help make your business trip much more stress-free.
First and foremost, put together a checklist of what you need to bring with you. This should be tailored specifically to the type of business trip that you are taking. For example, if your business trip involves giving a presentation, then your checklist may include items such as a laptop, presentation materials and business cards. Alternatively, if you are attending a conference, bring any literature or notes that will be useful for networking or gathering information from other attendees.
Once you have compiled your checklist, it is important to remember to pack light. You may be tempted to bring lots of items ‘just in case’, however this will only add unnecessary weight to your luggage. Think carefully and selectively about what you really need and make sure that everything is as compact as possible.
Finally, don’t forget the essential travel items such as a passport and boarding passes – easily forgotten but essential for getting to your destination!
Conduct a Handover with The Relevant Members of Staff
Conducting a handover with relevant members of staff prior to embarking on a business trip is essential to ensure a stress-free journey. It’s important to clearly identify and delegate tasks, as well as provide clear guidance regarding roles and responsibilities while away.
Here are some tips for making sure this handover goes smoothly:
- Set aside dedicated time for the handover: A rushed handover is never a good thing! Make sure you set aside enough time to address all relevant topics and answer any questions that may come up.
- Clearly communicate expectations: Ensure that everyone’s roles and responsibilities are clear and understood by all participants before leaving.
- Review any documents or materials: Make sure that all relevant documents, materials and information are reviewed prior to the start of the journey.
- Discuss any potential issues: It’s important to identify and address any potential issues that may arise while away, as this will help avoid problems later on in the trip.
- Create a contact list: Provide all relevant parties with a contact list of people that can be reached in case of emergency.
By following these tips, you’ll be able to ensure that your employees know exactly what they need to do in your absence, allowing you to focus on the trip that is ahead of you.
Final Thoughts
Business trips can be a great way to get out of the office and see new places, but they can also be stressful. By planning ahead and following these tips, you can make your next business trip a breeze. Have any other tips to share? Let us know in the comments below!
